Full-Service Payroll Management

We handle every step of payroll, from onboarding your first hire to filing your year-end statements, so you never miss a deadline or a detail.

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You Hired People to Grow Your Business.
Not to Run Payroll.

Running payroll is more than cutting checks. Between federal withholding, Social Security and Medicare contributions, Pennsylvania state taxes, local earned income taxes, and quarterly filings, a single missed deposit or miscalculated rate can result in IRS penalties that add up fast.

Many small business owners try to manage this with spreadsheets or basic software and hope for the best. But payroll has real consequences when it goes wrong. Employees depend on accurate, on-time pay. The IRS expects timely deposits and quarterly reconciliation. Pennsylvania has its own set of requirements on top of the federal ones.

We take the entire process off your plate. We calculate wages, withhold the right amounts, file every form on time, and make sure your records are clean at year-end without fail.

Payroll Management for
Small Business

Payroll Processing and Direct Deposit

We calculate gross-to-net pay for every employee each pay period, including regular wages, overtime, bonuses, and commissions. We handle federal income tax withholding, Social Security, Medicare, and Additional Medicare Tax where applicable. Payments are processed through direct deposit on the schedule you choose.

Federal Tax Deposits and Quarterly Filings (Form 941 or 944)

We deposit your federal payroll taxes on schedule, whether you are a monthly or semi-weekly depositor, and file Form 941 each quarter. This form reconciles the total wages paid, income tax withheld, and both the employer and employee shares of Social Security and Medicare taxes.

Pennsylvania State and Local Compliance

Pennsylvania has requirements beyond what most states ask for. We handle all of these filings, along with any local earned income tax withholding for your municipality.

Year-End Reporting (W-2s and Annual Statements)

At the close of each year, we prepare and distribute W-2 forms to every employee and file them with the Social Security Administration. If you use independent contractors, we prepare and file your 1099-NEC forms as well.

Let's Get Your Payroll Running Smoothly

Don’t try to keep a calendar of deposit deadlines or guess which forms are due. Contact us for a smart, easy, reliable payroll solution.

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How We Work With You

We do not just process numbers and disappear.

 

  • We set things up correctly from the start: We make sure your employees are classified properly, your withholding rates are right, and your deposit schedule matches your liability. Getting this right early avoids problems that would compound over time.
  • We stay on top of rate changes: Tax rates, wage bases, and local tax rates change. For 2026, the Social Security wage base is $184,500, and Pennsylvania UC employee withholding is 0.07%. We update your payroll so you do not have to track these yourself.
  • We are available between paydays: No matter what questions you have or when you have them, we’re available to help. 

Simple & Organized

  1. Onboarding: We collect your employee information, set up withholding, and register you with federal, state, and local agencies if needed.
  2. Each Pay Period: You send us hours or confirm salaries. We calculate everything, process direct deposits, and generate pay stubs.
  3. Each Quarter: We file Form 941 (federal), Form PA-W3 (state withholding), and Form UC-2 (unemployment) on your behalf and confirm all deposits are current.
  4. Year-End: We prepare W-2s for every employee, file them with the SSA, and reconcile your annual totals.

Common Questions (FAQ)

It depends on your deposit schedule, which the IRS assigns based on your total tax liability during a lookback period. Monthly depositors must deposit by the 15th of the following month. Semi-weekly depositors have a shorter window tied to their pay dates.

Quarterly Form 941 filings are due by the last day of the month following each quarter: April 30, July 31, October 31, and January 31. In 2026, both January 31 and October 31 fall on a weekend, so those deadlines shift to February 2 and November 2.

The IRS takes payroll tax deposits seriously. Penalties range from 2% for deposits made 1 to 5 days late, up to 15% for amounts still unpaid more than 10 days after a final notice. These penalties are on top of interest.

Filing Form 941 late carries an additional 5% penalty per month. We track every deadline so this does not happen.

Yes. Pennsylvania requires its own employer withholding registration, quarterly withholding reconciliation through the e-TIDES system, and separate unemployment compensation filings with the Department of Labor and Industry.

Pennsylvania also requires employee-side UC withholding, which is unusual compared to most states. On top of state taxes, most Lehigh Valley municipalities impose a local earned income tax that must also be withheld and remitted. We handle all of these filings alongside your federal obligations.